Justify your trip

Here’s a sample letter with just some of the reasons why anyone using or thinking of using Qt needs to attend Qt World Summit. You can simply cut and paste all or part of it to make your case. See you in October!


To: Insert Manager or Supervisor Name

Subject: Attending Qt World Summit 2016

Hi {insert name},

I think it’s really important that I attend Qt World Summit 2016 in San Francisco. This is the Qt event of the year and attracts Qt experts from across the globe and from a variety of industries. This is the ideal event for me to learn from the best in the field including directly from the creators of Qt themselves. I will hear about the Qt roadmap, learn about best practices and techniques, be able to network with other developers, all which will help me gain a deeper understanding of the latest Qt innovations that will help us design, develop, test, and deploy our products more effectively. It covers a number of strategy and product management topics that are relevant to us and I’ll be able to interact with Qt users from around the globe to see how they use Qt to drive their business.

Here are some of the benefits that attending Qt World Summit 2016 will bring me and ultimately our company:

I’ll learn from the experts. The Qt Company R&D team, Qt partners, and industry experts will present all the newest technologies and the most effective ways to develop, deploy, secure and run Qt development projects. Qt open source and commercial developers unite at Qt World Summit from all over the world, so I’ll be able to meet with others in the community, get questions answered, and work on issues with the people who best can help us.

I’ll bring back best practices. Sessions will cover the latest topics in cross-platform development and product lifecycle management. Also, the Qt training day will give me a chance to select specific Qt skills to further develop. It will be beneficial for me to hear the latest and see what others are doing to increase efficiency and effectiveness.

I’ll be more productive. Sessions on the Qt framework and tooling will introduce me to new features and functionality that will help me be more productive and help us get our product to market even more quickly.

I’ll be inspired. Qt World Summit is an intense 3 day event full of learning and interacting with others in the Qt ecosystem. There is a Qt Garage where the sponsors and community showcase a wide range of technical and product offerings, with demos, samples and information about things we may have yet heard about. I’ll come back with my head full of ideas and insights that I can immediately apply to my work. I’ll meet community leaders, get exposed to new ideas, and be able to fully focus on improving my development skills in an exceptionally motivating environment.

Here is an overview of the costs:

  • Transportation (air or rail fare): €/$______ [insert cost here]
  • Hotel Accommodations: __$279 (~€250) per night__
  • Registration Fee: __$690 (~€619 ) for 2 days and $987(~€995) for 3 days__
  • Expenses (lunch and refreshment breaks are included): €/$______ [insert cost here]
  • Projected Total Costs: €/$______ [insert cost here]

I believe Qt World Summit 2016 is a great investment for us. You might also be interested in attending as it a conference for strategy makers and developers alike. You can learn more about the event at www.qtworldsummit.com

Best regards,

Your Name


Pre-Conference Training held by our Qt Service Partners & Diamond Sponsors, KDAB and ICS is October 18th. The Qt World Summit is October 19-20, 2016 at Pier 27 Shipping Terminal in San Francisco, CA.
  • Keynotes by tech rock stars
  • World-class presentations, talks and insights on the latest developments in Qt
  • Personal access to The Qt Company management team and product engineers
  • Opportunities to meet Qt partners, sponsors and fellow developers
  • Network lounge (exhibition area)
  • Lunches, refreshments for the two days
  • Ability to propose and present a lightning talk session
  • Evening meal and entertainment
  • Qt World Summit goodie bag
  • A full day of high quality training and instructions held by Qt Service Partner & Diamond Sponsor, KDAB Keynotes by tech rock stars
  • World-class presentations, talks and insights on the latest developments in Qt
  • Personal access to The Qt Company management team and product engineers
  • Opportunities to meet Qt partners, sponsors and fellow developers
  • Network lounge (exhibition area)
  • Lunches, refreshments for the three days
  • Ability to propose and present a lightning talk session
  • Evening meal and entertainment
  • Qt World Summit goodie bag

There really is too much good stuff for one person to see. Take advantage of this offer and bring your entire team to the event!

Get 5 Three Day Combo Passes (Pre-conference Training + Two Day Conference Pass) or 5 Two Day Conference Pass for the price of 4.

Current active registrants do not qualify. Buy 4, Get 5 Group Discount Package participants should NOT register independently.

One team member should register using the registration portal and select the “Buy 4, Get 5” option. You have the option of paying by credit card or offline. Please register all your colleagues at once.

All five registrants must be employed by the same company and possess the same e-mail address domain in order to take advantage of this package, for instance, attendee-one@xyzcompany.com.

Unused portions of the Buy 4, Get 5 Group Discount Package are forfeited and ineligible for a refund. No exceptions.

School is pricey, but that doesn’t mean Qt World Summit has to be. If you’re currently enrolled in a university, we have a golden ticket just for you.

Get a Two Day Conference Pass to Qt World Summit 2016 for only 340.9 USD, which is 30% off regular admission. To receive a pass, complete the form and we’ll email you requesting a picture of your valid student ID. Once you email us back with the picture, we will email you a special link where you can register for the student rate.

Don’t forget to indicate your second choice when you register for a training.

In the unlikely event that less than 10 people sign up for a particular training by September 21st, we will not run it. We will then offer you an alternative training or your money back.

Smart casual or casual attire is appropriate.

Sessions & Content

Yes, the recordings will be made available after the conference is over.
  • Call for Proposals – Open: April 30, 2015; Guidelines
  • Call for Proposals – Closed: May 20, 2016
  • Notifications for accepted and declined submissions sent: by July 15, 2016
  • Conference schedule: 16 July 2015
  • Presentation / slide decks submission: September 13, 2015


To register, go to the home page and scroll down to "Register now". Choose your ticket type and click on "Register." In the new window, fill out the form and pay for the ticket. Once you receive the registration confirmation, clap your hands and be happy, because you are going to the Qt World Summit in San Francisco!
  • Three Day Combo Pass Pre-conference Training + Two Day Conference Pass: No, please purchase your ticket in advance.
  • Two Day Conference Pass: Yes, tickets at full price will be available (on-site rate).
  • The contract terms (“Terms”) between The Qt Company Oy, having its registered address at 2350 Mission College Blvd., Suite 1020 Santa Clara, CA 95054, USA (“The Qt Company”) and you as the customer (“Customer”) commences upon the confirmation of Customer’s booking via Eventbrite to the event called Qt World Summit (“Event”) by The Qt Company.

    The booking information by the Customer should contain at least the following data: company name, the participating person’s job title / function and relevant contact details e.g. email address and mobile number. The respective amount of participation fee, as the amount is determined by The Qt Company, is due for payment once the respective invoice sent by the Qt Company is received by the Customer. The Customer will not be permitted to participate to the Event if the full payment by the Customer has not been received by the Qt Company, subject to the respective invoice.

    Cancellations received by email address qtws@qt.io on or before August 31, 2015 by 5:00 pm CET, will receive full credit of 100% paid registration fees. No refunds or credits will be issued after August 31, 2015. The Customer may transfer his/her registration to another person until seventy two (72) hours of Customer´s scheduled arrival date by providing authorization to The Qt Company by email at qtws@theqtcompany.com.

    Personal data of The Qt Company’s customers is stored and processed according to the Act on the Protection of Privacy in Electronic Communications. Customers that do not agree with this should contact The Qt Company in writing immediately by email address qtws@qt.io . The Customer confirms that he/she has agreed that all customer data is stored in the database of The Qt Company, and The Qt Company shall have the right to use Customer’s job function, company name and logo in The Qt Company’s promotional materials for future editions of the Event and services related to the Event. By signing the registration form, the Customer agrees to allow (i) all photos, video and audio recordings done by The Qt Company or its co-operators at the Event and (ii) the free usage of such recordings for promotional purposes by the Qt Company, at its sole discretion.

    The Qt Company reserves all copyright and other intellectual property rights relating to the Event name, Event brochure, Event program and to all other Event related documentation and marketing materials.

    It may be necessary for reasons beyond the control of The Qt Company to change the content or timing of the Event or exchange individual speakers, at the sole discretion of The Qt Company. The Qt Company bears no responsibility or liability of any kind if it is necessary to exchange, cancel, modify or postpone the Event due to an unforeseen severe incident. The aforementioned shall include, but not limited to: armed conflict, civil unrest, terrorist threats, natural disasters, political constraints, significant influence on transport and so on.

    If the Customer fails to pay the amount in full within the time frame set above and in the invoice, The Qt Company reserves the right to cancel the Customer’s participation and/or release the contracted exhibit space in the Event and The Qt Company is free to provide the said space to other Customers, at the sole discretion of The Qt Company. In the unlikely scenario that The Qt Company would be required to cancel the Event, all payments received will be credited to an upcoming future event within a year of the original Event. Should the Event be postponed, The Qt Company will transfer the payment to the new date.

    Should one or more provisions of these terms or the contract be or become invalid, the remaining provisions shall nevertheless remain valid. The invalid or unenforceable provision will become replaced by a valid provision that the intent and purpose of the original provision as closely as possible.

    These Terms shall be governed by the laws of Finland. Any dispute, controversy or claim arising out of or relating to the agreement, or the breach, termination or validity thereof shall be finally settled by arbitration in accordance with the Arbitration Rules of the Central Chamber of Commerce of Finland. A dispute shall be resolved by a sole arbitrator. Notwithstanding the preceding sentences, claims for non-payment of monetary charges may be resolved in the district court of the respondent’s place of domicile if the respondent does not contest its payment obligation. If the parties so agree in writing, any dispute, controversy or claim arising out of the agreement shall be resolved in the district court.

    You may transfer your registration to another person until 72 hours of your scheduled arrival date by providing authorization to us by email at qtws@qt.io
    Cancellations received on or before August 31, 2016 by 5:00 pm CET, will receive full credit of 100% paid registration fees. No refunds or credits will be issued after August 31, 2016.
    Registration must be paid in full by credit card or wire transfer and received before the beginning of the conference.